AAS COMMITTEE/TASK FORCE/POSITION OBJECTIVES 2013-2013
- Schedule a meeting with the AAS treasurer to review and discuss the AAS financial reports either prior to or during the ASC.
- Attend the AAS business meeting during the ASC and report on the status of the AAS finances.
- Plan and oversee the Fundamentals of Surgical Research Course before the ACS Fall Congress Meeting.
- Continue to create enduring AAS materials (Power Point slide sets) for basic, recurring lectures given at the FSRC (with the Enduring Materials Task Force).
- Co-plan the Education Panel for the next Academic Surgical Congress with the SUS Education Committee.
- **Develop/tabulate metrics for assessing the success of FSRC attendees and the impact of the course on their academic careers (in particular for upcoming award winners funded by the R13 mechanism).
- Oversee the ASC Student Mentoring Program – consider whether changes need to be made based on successes/failures at 2013 meeting.
- Update the pertinent content on the AAS Website for the Education Committee.
- Collect information regarding conflict of interest from the AAS leadership and publish it on our website so that there is transparency to our membership. Explore the next steps regarding whether any actions will be taken based on the COI information.
- Formalize the process by which the AAS and SUS evaluate and resolve any potential COI issues as related to the Academic Surgical Congress.
- Explore the adoption (with or without modifications) of the COI white paper to the AAS and the Academic Surgical Congress.
- Update the pertinent content on the AAS Website for the Ethics Committee.
Global Affairs Committee
- Screen proposals for international courses and forward them to the Executive Committee/Executive Council if criteria are met.
- Perform a needs assessment of the AAS international members regarding how the AAS can best serve them.
- Investigate the feasibility and practicality of having AAS international chapters.
- Host the international visitors at the Academic Surgical Congress.
- Assist with the review of applications for the Global Surgery Award and interviews of finalists at the ASC.
- Update the pertinent content on the AAS Website for the Global Affairs Committee.
Information and Technology Committee
- Obtain input from all of the committees and work with the AAS Webmaster to keep the website updated. Establish a timeline for updates (i.e., courses and awards timelines are pre-set, so should have dates that updated content is due).
- Advance the AAS’ use of social media. Develop a formal social media policy.
- Continue to develop web-based collaborative tools (i.e., Lattice Grid, job board, etc).
- Contribute on a recurring basis Information and Technology Reviews to the Academic Surgeon, the AAS newsletter.
- Determine how social media, IT, etc can further the missions of AAS.
- Co-plan the Issues Panel for the next Academic Surgical Congress with the SUS Issues Committee. For the upcoming 2014 ASC, the format will be a debate – with a structured format and a formal moderator.
- Develop the results of the most recent ASC Issues Survey into a white paper.
- Brainstorm ideas for addressing the findings of the most recent ASC Issues Survey – i.e., the low percentage of members with an identified mentor.
- Update the pertinent content on the AAS Website for the Issues Committee.
- Plan and oversee the Career Development Course before the ACS Fall Congress Meeting.
- Develop a plan for creating enduring AAS materials (Power Point slide sets) for basic, recurring lectures given at the CDC (with the Enduring Materials Task Force).
- Plan the AAS Meet the Leadership activity at the next Academic Surgical Congress
- Develop metrics for assessing the success of CDC attendees and the impact of the course on their academic careers (in particular for upcoming award winners funded by the R13 mechanism).
- Update the pertinent content on the AAS Website for the Leadership Committee.
- *NEW* Should we offer an AAS Early Leadership Award? What would be the criteria? What would be the application process? How can we help to develop the EC and other AAS members into leaders?
- Evaluate, establish eligibility, and accept all qualified applicants for active, senior or candidate membership.
- Nominate 3 candidates to stand for election as the Councilor representing the most recent class of applicants (2012).
- **Update the list of Institutional Representatives and reassess/redefine their roles.
- Develop recruitment strategies to increase membership among the high proportion of non-member attendees to the ASC (and to the fall and international courses).
- Develop a mechanism for keeping membership data current (i.e., when active members become senior, when members change institutions, etc).
- Update the pertinent content on the AAS Website for the Membership Committee.
- Develop a mechanism to collect data on research interests that can be used to link members with similar research interests.
- Evaluate, establish eligibility, and accept all qualified applicants for councilor and officer positions.
- Co-plan the Outcomes Panel for the next Academic Surgical Congress with the Representative to the SOC.
- Help with the outcomes topics for the Fundamentals for Surgical Research Course and the Surgical Investigators Course.
- Help develop “tracks” for outcomes researchers at the ASC meeting.
- Review all submitted abstracts in a timely fashion and select those to be presented during the combined annual meeting.
- Attend the meeting of the Program Committee at the ACS Fall Meeting.
- Review all submitted manuscripts submitted to the Journal of Surgical Research in association with the AAS for the annual meeting.
International Task Forces
- Communicate with the Global Affairs Committee regarding initiation of a course (if new); progress on or issues with funding, topic selection, speakers, moderators, venue, etc.; and timeline.
- Form and foster relationships with key international stakeholders/liaisons.
- Work with international stakeholders/liaisons to develop a program that includes appropriate speakers and identify topics that are applicable to that locale’s needs.
- Coordinate (or work with a management company to coordinate) invitations, travel, etc., as needed.
- Update your Task Force officer liaison (ie, officer who is a member on the task force) regarding the program content and speakers on a regular basis to obtain feedback and suggestions.
- Develop long-term plans to sustain the course if successful.
- Work with the treasurer or deputy treasurer (if needed) to develop and stay on budget (i.e., if a management company is required for assistance, etc.).
- Provide monthly updates to the AAS Secretary on the progress and barriers for your International Course.
- Update the web site with information on the courses.
Representatives to Societies
- Attend all three AAS Executive Council meetings and provide a written and verbal update on activities. Actively participate in discussions and vote on motions at the EC meetings.
- Promote the AAS and its activities and opportunities (i.e., Fall courses, awards) to the represented society if pertinent and vice versa. Examples include: manning a booth at the represented society’s annual meeting or emailing everyone on the society’s listserv about upcoming events.
- Coordinate events that are co-sponsored by the AAS and the represented society such as the AWS luncheon at the ASC or the Outcomes Plenary and Panel at the ASC.
- Develop ideas for improving relationships between the AAS and the represented society.
- Attend all three AAS Executive Council meetings. Actively participate in discussions and vote on motions at the EC meetings.
- Review and score the AAS Foundation Research Fellowship Award, AAS Student Research Award, AAS Student Travel Award, and AAS Rosyln Faculty Award.
- Interview the finalists for the AAS Foundation Research Fellowship Award and AAS Rosyln Faculty Award the day before the ASC.
- Councilors in their second year serve on the nominating committee.
- Strategize ways to preserve the history of the AAS, through the web site or other forms of media.
- Report back to the AAS EC on the status of the society’s archives.
- Assist the AAS treasurer with managing the finances for the society.
- Attend all three AAS Executive Council meetings.
- Serve on the fund raising task forces for the Fall Courses and ASC and participate via emails/calls, as necessary.
- Help develop a fund raising plan for the Fall Courses and ASC and be willing to help contact potential industry supporters, as appropriate.
ASC Conflict of Interest Task Force
- Review the COI reported for the ASC and manage any potential COI
- Work with the Ethics Committee to formalize a process for review and reporting of COI.
Innovative Information Delivery Task Force
- Develop ideas on delivering presentations in new and innovative ways during the Fall Courses and ASC.
- Research new methods of educating our membership through technology.
Senior Membership Advisory Task Force
- Discuss ways to re-engage senior members back to the society.
- Develop activities/projects that senior members will want to become involved in.
- Serve as the liaison between the EC and the senior members.